Effective date: August 26, 2026
Last updated: September 2, 2026
1. The short version
Coleman Digital is a consultancy. This website is mostly a brochure: it describes what we do and gives you a way to get in touch.
- If you fill in a form or email us, we get what you send.
- We use Google Analytics to see which pages people read.
- We keep business contact information about people at brands, networks, and agencies we work with or would like to work with. If that includes you and you would rather it did not, tell us and we will remove it.
- Our client work involves monitoring paid search and affiliate activity, which collects information about advertisers and publishers. Section 9 explains that separately, because it is the part of what we do that people are most likely to have questions about.
If the summary and the detailed sections differ, the detailed sections govern.
2. Who we are
colemandigital.com is operated by Coleman Digital LLC (“Coleman Digital,” “we,” “us,” or “our”), a California limited liability company.
Privacy contact: seneschal@colemandigital.com
Mail: Coleman Digital LLC, 1509 State Street, Santa Barbara, CA 93101
Your use of this site is also governed by our Terms and Conditions.
3. What this policy covers, and what it does not
It covers information we collect through colemandigital.com, information we hold about business contacts, and (in Section 9) information we process in the course of delivering our services.
It does not cover the terms of any client engagement. If you are a client, the handling of your program data, your account credentials, your reporting, and anything else you share with us under a statement of work, master services agreement, or NDA is governed by that agreement, not by this page. Where that agreement and this policy differ, the agreement controls for the data it covers.
It also does not cover third-party sites we link to. Those have their own policies.
4. Information you give us
Contact and inquiry forms. If you submit a form on this site (including a program audit or assessment request), we collect what you provide, which may include your name, business email address, company name, role, website, the affiliate networks or platforms you use, and whatever you describe about your situation. Form submissions are emailed to us and may also be stored in this website’s database.
Email and direct correspondence. If you email us, we collect your message, your email address, and anything you attach or include.
Material you send us for review. If you send program reports, spreadsheets, screenshots, or similar material as part of an inquiry or engagement, we hold it as described in Section 11 and, for clients, under the terms of the engagement agreement.
Please do not send confidential or sensitive material through a web form. Ask us for an NDA first.
5. Information we collect automatically
When you visit this site, we collect:
- Device and browser data: browser type and version, operating system, screen size, language, device type
- Network data: IP address, and the approximate city or region it suggests. We do not collect precise location.
- Usage data: pages viewed, time on page, referring URL, and the path taken through the site
- Server logs: our web host records standard access logs, kept under the host’s own retention schedule, which we do not control
6. Cookies and analytics
Strictly necessary. Session and security cookies set by the website platform so pages load and forms work.
Analytics. Google Analytics, which tells us which pages and services people read and how they arrived. This sets Google cookies and sends usage data to Google.
What we do not run. This site does not display advertising, does not carry affiliate links, and does not run advertising or retargeting pixels. If we add one (for example a LinkedIn Insight Tag for business advertising), we will name it in this section and update the date at the top at or before the time it goes live.
Controlling cookies. You can block or delete cookies through your browser settings, and you can opt out of Google Analytics using Google’s browser add-on at tools.google.com/dlpage/gaoptout. Blocking necessary cookies may break parts of the site.
Do Not Track and GPC. Browsers vary in how they implement Do Not Track and there is no common standard for responding to it, so we do not respond to DNT signals. We do not currently detect the Global Privacy Control signal automatically; if you want to exercise any right described in Section 14, email us and we will act on it.
7. How we use information
- to respond to your inquiry and to prepare a proposal
- to deliver services under a signed agreement
- to operate, maintain, and secure the site
- to understand which content is useful and improve the site
- for business development, as described in Section 8
- to detect and prevent fraud, abuse, and security incidents
- to comply with law and enforce our Terms and Conditions
We do not sell personal information, we do not share it for cross-context behavioral advertising, and we do not use it to make automated decisions producing legal or similarly significant effects.
8. Business contacts and outreach
We keep a record of business contacts, people who work at brands, affiliate networks, agencies, and publishers.
Where it comes from. Contacts we meet at industry conferences and events; professional networking platforms such as LinkedIn; people who contact us; publicly available company and program information; and prior working relationships.
What we keep. Name, employer, role, business email address, business phone number where provided, professional profile links, and notes about our conversations and the programs you run.
What we use it for. Business development and industry correspondence, reaching out about services that relate to your role, following up on conversations, and keeping in touch across job changes.
Note that California’s exemption for business-to-business contact information expired. Business contacts have the same rights as anyone else under California law, and the rights in Section 14 apply to this information in full.
Opting out. If you would rather we did not hold your contact information, email seneschal@colemandigital.com and we will delete it and add a suppression record so we do not re-add you from a later source. You do not need to be a client or explain why. Any commercial email we send includes an opt-out, and we honor it.
9. Information we process in delivering our services
This section describes the client work rather than the website, because it is the part of what we do that most often prompts questions, including from people who are the subject of it.
What the work involves. Our services include monitoring paid search auctions, affiliate program activity, and publisher compliance, in order to identify and document trademark infringement, program-terms violations, misattribution, and similar conduct.
What we collect. Publicly displayed search advertisements and their copy; landing pages and the redirect chains behind them; affiliate and publisher identifiers such as network IDs, sub-IDs, and tracking parameters; the names of publishers and affiliates as they present themselves; timestamps, and the geography and query context in which an ad was served; screenshots and archived page captures; and program and transaction reporting supplied by our clients or their networks.
Where it comes from. Public search engine results and public web pages; automated monitoring we operate; reporting supplied by clients; affiliate network reporting; and, occasionally, information supplied by platforms in the course of a complaint.
Why we process it. To detect and document conduct that violates a client’s program terms, trademark rights, or a platform’s policies; to support enforcement, including complaints to affiliate networks, search platforms, and (where a client instructs) their counsel; and to advise clients on compliance and attribution.
Who we disclose it to. The client whose program is being monitored; the relevant affiliate network or platform in the course of a complaint; the client’s legal counsel where the client directs it; and any party we are legally required to disclose to.
Individuals. Many affiliates and publishers are individuals or sole proprietors. Where information we hold identifies an individual, it is personal information and the rights described in Section 14 apply to it.
We will not, however, delete material we need to establish, exercise, or defend a legal claim, or to detect and act on fraudulent or malicious activity. Those are recognized exceptions, and enforcement evidence usually falls within them. If we decline a request on that basis, we will tell you so and explain which exception applies.
On ownership. Where a client engagement covers this work, the agreement between us and the client determines what each party may do with the resulting reports and analysis. That contractual allocation does not affect the rights an individual has in personal information about them, which exist independently and which we honor regardless of what any agreement between us and a client says.
How long we keep it. See Section 11.
10. How we share information
Service providers. Our web host, our email provider, Google (analytics), and any similar vendor that operates part of our infrastructure. They may use the data only to provide their service to us.
Clients. As described in Section 9, in the course of delivering the services they engaged us for.
Networks, platforms, and counsel. As described in Section 9, in the course of pursuing an enforcement matter.
Legal and safety. Where required by law, subpoena, or court order, or where we believe in good faith it is necessary to investigate fraud or abuse, protect our rights, or protect the safety of any person.
Business transfer. If the business is sold, merged, or reorganized, information may transfer as part of that transaction.
We do not sell personal information, and we do not share it for cross-context behavioral advertising.
11. How long we keep information
- Inquiries that do not become engagements: up to two years, so we can pick up a conversation that resumes later. Sooner on request.
- Client engagement records: for the term of the engagement and afterward as the engagement agreement specifies, or, absent a specified period, as long as needed for tax, accounting, and limitations purposes.
- Enforcement and monitoring material (Section 9): for the duration of the matter and afterward for as long as needed to establish, exercise, or defend a legal claim, or to demonstrate the basis for an enforcement action that is challenged. Material tied to no active or reasonably anticipated matter is not retained indefinitely.
- Business contact records (Section 8): until you ask us to remove them, or until the contact is plainly stale. Suppression records are kept indefinitely, specifically so that an opt-out is honored.
- Analytics data: Google Analytics retains event-level data for 2 months. User-level data is retained for 14 months from a user’s most recent activity, and that period restarts each time the same user returns. Google deletes the data at the end of the applicable period.
- Server logs: under our host’s retention schedule, which we do not control.
12. Security
We use reasonable administrative and technical safeguards, including HTTPS across the site, access controls on the systems that hold client and monitoring data, and keeping our platform and software updated.
No method of transmission or storage is completely secure, and we cannot guarantee absolute security. If a breach affecting personal information occurs, we will notify affected people and the relevant authorities as required by applicable law.
13. Children
This site is directed to businesses and business professionals. It is not directed to children, and we do not knowingly collect personal information from anyone under 18. If you believe a minor has given us personal information, email seneschal@colemandigital.com and we will delete it.
14. Your privacy rights
We extend the following rights to residents of California and of other US states with comprehensive privacy laws, including Virginia, Colorado, Connecticut, Utah, Texas, Oregon, and Montana. We provide these rights as a matter of practice, whether or not a given law’s thresholds apply to a business our size, and they apply to business contact information and to the information described in Section 9, not only to website visitors.
Your rights:
- Know / access: the categories of personal information we hold about you, the sources, the purposes, the categories of recipients, and the specific pieces
- Delete: subject to the exceptions in Section 9 and to legal retention requirements
- Correct: ask us to fix inaccurate personal information
- Portability: receive a copy in a portable, machine-readable format
- Opt out of sale or sharing: we do neither, so there is nothing to opt out of. If that ever changes, we will say so here and provide a mechanism before it does.
- Limit use of sensitive personal information: we do not collect sensitive personal information as California defines it
- Non-discrimination: we will not treat you differently for exercising any of these rights
Appeal (states other than California). Virginia, Colorado, Connecticut, and several other states give you a right to appeal a denied request. Reply to our decision and we will reconsider and respond in writing with our reasoning, within the period your state’s law allows. If we deny the appeal, we will give you a method to submit a complaint to your state Attorney General.
How to make a request. Email seneschal@colemandigital.com with the subject line “Privacy Request.” We will acknowledge within 10 business days and respond substantively within 45 days, extending once by a further 45 days where a request is complex and telling you why.
We verify identity before acting, usually by confirming control of the email address the information is associated with. We will not ask for more than we need to verify you, and we will not use verification information for anything else.
Authorized agents. You may use one. We will ask for written proof of authorization and may ask you to confirm directly.
California Shine the Light. Under Cal. Civ. Code § 1798.83, California residents may request information about disclosures of personal information to third parties for those third parties’ own direct marketing purposes. We do not make such disclosures.
15. Where information is processed
We operate in the United States, and our service providers store and process information in the United States and in other countries where they maintain infrastructure. If you contact us from outside the United States, your information will be transferred to and processed in the United States, where privacy laws differ from those where you live.
16. Changes to this policy
We may update this policy. When we do, we will revise the “Last updated” date at the top and post the new version here.
If we make a material change (a new category of information collected, a new purpose, or a new category of recipient), we will note it clearly rather than changing the text silently.
17. Contact us
Questions, requests, or complaints about privacy:
seneschal@colemandigital.com
Coleman Digital LLC
1509 State Street, Santa Barbara, CA 93101